Governance · Delivery
Project statuses
Rename the five project statuses, choose their colours and add guidance on when to use each one.
Every project in Paradym Next is in one of five states, from not started to complete. Delivery reporting depends on those five states, so they are fixed. What you can change is how they read: the name people see, the colour, and a line of guidance on when to choose each one.
Use the Projects tab in Governance → Delivery to word the statuses the way your organisation talks about them.
Before you start
- You need permission to change Governance settings to edit this page. Without it, you see View only — you don’t have permission to change these settings. and the fields are switched off.
- If you cannot see this page, your organisation may not use it, or your role may not include it. See Understanding roles.
Understanding the page
The page is titled Statuses. It lists the five states in order. Each row has:
| Item | What it is |
|---|---|
| Coloured dot | The status colour as it appears on projects. |
| Name | The label people see. Up to 40 characters. |
| Grey key | The fixed state underneath, such as on_hold. This never changes. |
| Guidance | An optional line on when someone should choose this status. Up to 160 characters. |
| Colour | Grey, Green, Blue, Amber or Red. |
The five states, with their standard names and colours, are:
| State | Standard name | Standard colour |
|---|---|---|
not_started | Not started | Grey |
in_progress | In progress | Green |
on_hold | On hold | Amber |
at_risk | At risk | Red |
complete | Complete | Blue |
Rename a status
- Open Governance → Delivery and select the Projects tab.
- Select the status name and type the new one.
- Press Enter, or click or tab out of the field. The change saves. Saving… and then Saved appear beside the heading.
Renaming changes the label only. For example, renaming On hold to Paused still means the same state underneath, and reporting treats it the same way.
Add guidance
- Select the field under the status name, which reads When should someone choose this? (optional) when empty.
- Type a short line, such as Waiting on a decision or dependency outside the team.
- Press Enter, or click or tab out of the field.
Change a status colour
- Open the colour list on the right of the row.
- Choose a colour. The change saves straight away.
What to expect
Your names, colours and guidance apply everywhere a project status is shown, such as the Projects list and each project’s overview.
Good to know
- You cannot add, remove or reorder statuses. There are always exactly five.
- Work stream health (On track, At risk, Blocked, Done) is separate from project status and is not changed here.